Board

                                      

The Church Board is comprised of 16 elected people plus the Minister. This body is responsible for looking after the spiritual and temporal needs of our congregation.   The Church Board responsibilities are divided among a number of Standing Committees and sub committees.

For 2010 the following guidelines have been adopted by the current 2009 Church Board and they will be reviewed to see how well they are working in a year’s time.    These guidelines fall within the scope of our present Church Constitution.

The Church Board will include 1 voting representative from each of the following Standing Committees:
                           Property; Faith Development*; Stewardship**, Pastoral Care; Ministry & Personnel;  plus 1
                            representative each  from the UCW, Trustee Board, Youth  and 2 Presbytery representatives.

Note: The Faith Development Standing Committee * is comprised of two sub committees: Worship and Christian Development. 

The Stewardship Standing Committee* is comprised of two sub committees: Finance and Outreach/Social Action. Each of the sub committees would have representatives attending Church Board meetings, but only their respective Standing Committee representative would vote.

In addition to the Order of Ministry, Church Board Executive would include the following elected positions: Minister, Chair, Vice Chair, Secretary, Treasurer and Church Clerk.

Each of the core Standing Committees of Property, Pastoral Care, plus the Sub Committees of Worship, Christian Development, Finance, Outreach/Social Action would require a minimum of 3 elected persons.

The Ministry & Personnel Committee has 6 elected members. Each of these core Standing Committees and Sub Committees would be encouraged to add additional volunteer members to assist them in their various committee functions/projects.  These persons could assist on a short term basis and not necessarily for a full year.  Also, they and would only need to attend meetings when appropriate.

Elected members to the Church Executive or to the respective Committees/ Sub Committees would serve for a maximum of 4 years and then they would take a mandatory year off.  However, if they so desired, they could still assist on a voluntary basis with whatever project/committee they prefer.  The exceptions to this would be the position of Treasurer, who would remain in that position until the person resigns and the Ministry & Personnel Committee members who are elected for a maximum of 6 years on a two year rotation.

Each Standing Committee and Sub Committee would meet monthly, or less often, if they can do their work effectively.  Normally there would be no July and August meetings. The Church Board would meet quarterly on a regular basis i.e. March, June,  September, December, but could meet at the call of the chair if necessary.  These meetings are normally on the 2^nd Tuesday of the month.

· No elected person could serve on more than one Standing Committee or Sub Committee.

· An executive member could serve on one Standing Committee or Sub Committee in addition to the executive role.

· No member of the executive would serve as a chair of a Standing Committee or Sub Committee. 

· A person who is an elected member of a Standing Committee or a Sub Committee could assist on other committees for ad hoc special purpose tasks.

· The Church Board may appoint ad hoc teams to undertake special tasks.  E.g.  A Fellowship Team could be formed to undertake certain specific roles such as Noon Hour Luncheons, the Church Bazaar, etc.

· Any member or adherent of the Church is entitled to attend Church Board meetings as an observer.

A Nomination Committee will be formed at the Annual Meeting to respond to any needs in 2010, review the effectiveness of the current Church Board set up, and present a report for 2011.

2010 Board

CHURCH BOARD EXECUTIVE

 

Chairperson

· Prepare an agenda and preside at all meetings of the Church Board.

· Prepare a submission to the Annual Report

· Serve as an  “ex officio” member of all committees

Vice Chairperson

· Be familiar with the Chairperson duties

· Assume the duties of Chair if that person is unable to be present or is unable to carry on those duties

· Carry out specific duties as requested by the Chairperson.

 Secretary of the Church Board

· Record and prepare for distribution the minutes of all Church Board meeting.

· Attend all Church Board meetings

· Distribute to the members before each Church Board meeting the agenda, the minutes of the previous Church Board  meeting plus any other relevant information.  This distribution would be done at least one week prior to the upcoming meeting and would be done electronically as well as by hard copy.

 Treasurer

· Keep an accurate accounting of all bills and expenses and see that these are paid upon approval.

· Maintain appropriate bank accounts required by the Church.

· Prepare regular  monthly financial statements.

 Church Clerk

· Keep a historical record of yearly membership for EUC and the UCC

· Maintain a running record of membership - current record of  resident and non-resident members and adherents

· Oversee Church  Visitor Groups - emails - mailing lists communication strategies

· Assist with membership and baptism ceremonies and validate the same,  through signature as Clerk Of Church/Session

· Coordinate the Sacrament of Communion

· Associate member of Pastoral Care - Worship and Christian Development

· Fulfill other duties in accordance with the Manual of the UCC

 

Other Representatives on the Church Board appointed by their  respective groups:

United Church Women

· Represent the United Church Women’s organization on the Church Board

· Communicate information to the Church Board regarding any activities organized by the UCW

Trustee Board

· Hold property in trust for the use of the congregation and for the purposes approved by the Church Board

· Work with the Property Standing Committee to ensure that the property is maintained in good order and to permit the use of the church building by others

· Arranges for suitable insurance coverage and review it annually

· Work with the Finance Sub Committee to submit financial plans for the retirement of mortgages and other capital debts to the congregation and to receive and disburse funds for the payment of principal and interest

 

Youth    (when appropriate)